Fleet Solutions For Fleet Optimisation

Which fleet solutions can ensure you use fleet cars most efficiently? Learn here how your business can strategise to save time and money.
Fleet solutions for business

Strategic vehicle usage saves a lot of money. Downtimes can be eliminated, routes can be planned better and the utilisation of the vehicle fleet can be optimised so that every vehicle gets its worth. The use of telematics systems can offer many fleet solutions. 

The maintenance on a fleet of vehicles can swallow up a lot of money. For small and medium-sized companies in particular, vehicles are one of the biggest cost expenditures alongside real estate and personnel. According to an Fleet Financials the “average total cost of ownership (TCO) for a light-duty vehicle (under 10,000-pounds GVWR) ranges from $5,000 to $8,000 per vehicle, per year”.

Simultaneously, the management of the company fleet is also associated with a high expenditure of time. Only those who manage fleets with foresight can reduce costs. This includes keeping vehicles on standby through a fleet optimisation process. The goal for any company with a fleet of vehicles is to save money on acquisition, operation and insurance.

Get a Beginners Guide to Fleet Optimisation & Tracking:


What Does Fleet Optimisation Mean?

Fleet optimisation is the process of managing one’s fleet of vehicles and construction machinery in such a way that your business, drivers and vehicles all function together comfortably and readily. Some of the things to that can result from fleet optimisation include:

  • Reduction to fuel consumption: Tracking every time a driver refuels a vehicle is useful data. Small changes can make a big difference in saving on fuel, but first you need to know if there is a problem. Fuel cards and route tracking will indicate whether or not you are wasting money on unnecessary fuel consumption.
  • Improved time management: As long as the driver has a direct destination, with the tracker, you can follow to oversee they are not idling at any stop or are off on an unapproved personal trip instead of meeting with a customer.
  • Mileage documentation: With every mile covered your vehicle gets closer to their next necessary maintenance check. Installed GPS trackers make it easier to keep track of all traveled miles.

Three Fleet Solutions For Your Company

In order to guarantee constant mobility, your vehicles should always be ready to go whenever you need them. But that is not all: route planning and fleet usage also play a central role. This is where the operation of pool vehicles and corporate car sharing has proven its worth. Such vehicles can be booked at any time by different employees according to their needs.

The downfall however, is that the vehicle management duties quickly become confusing. Software support is a welcome help in this regard, providing an overview of the bookings and the total utilisation of the vehicle pool.

1. Increase Tracking, Reduce Costs

Coins spilling out of a jar

By utilising the fleet you have on the road it is possible to reduce the number of cars in your fleet while still increasing its efficiency, and thereby optimising your fleet. According to estimates by experts, this kind of fleet solution can even cut costs with a small vehicle pool. Thanks to higher capacity utilisation, the efficiency of the fleet should be increased by up to 30 percent.

2. Fleet Optimisation and GPS 

Knowing exactly where your vehicles are and where they have been means you can help them navigate the roads better. The best way to locate your own fleet is by GPS tracking. This fleet optimisation feature makes it possible to locate all vehicles at any time.

This is a great fleet solution, because vehicles that are tracked are better utilised and efficient. This means that more vehicles can be used at any time, in such a way that there are hardly any unnecessary empty runs. It may seem obvious but this fleet solution has tremendous results in reducing costs.

See what our customers have to say about saving time, money and hassle with Vimcar.

3. Fleet Optimisation to Reduce Administrative Work

Reducing paperwork with fleet optimisation

Telematics is a fleet solution combining telecommunications and information technology. This kind of technology is used to locate your fleet and is essential to a fleet management company’s product.

With telematics, route guidance can be improved and thus the vehicles can be used to their optimum capacity.

Advantages of Telematics as a Fleet Solution

  • Better digital networking, documentation and direct communication between driver and headquarters.
  • Cost reduction: Weak points such as excessive fuel consumption or unnecessary downtimes can be detected by telematics.
  • Increased safety: Sensors collect relevant information from the vehicle, which can detect defects earlier and possibly prevent accidents.
  • Increased planning reliability: Vehicle maintenance times can be calculated more accurately, resulting in fewer breakdowns for the vehicle fleet.

How Fleet Optimisation & Tracking Reduces Costs

Having a Live GPS tracker for your vehicle is the most effective way to ensure smooth running and efficiency in your business. If you’re aiming for maximising profits a vehicle tracker  tracker is the right fleet solution for your business. Fleet management trackers help reduce cost such as:

Piles of coins
  • Reduction in fuel cost: Many things drain the fuel in cars like long-distance travel, engine heat, idling, and more. Tracker enables you to oversee the distance covered and how many stops were made unnecessarily, causing fuel consumption.
  • Monitoring of mileage covered: With a van tracker, you can locate the car and have documentation of all distances and routes covered. This way, you can evaluate which places have longer distances and possible shorter routes, hence cutting cost.
  • Maintenance cost reduction: A tracker systematically keeps a record of everything, and it also informs you of possible maintenance needed after time expiry. This helps you avoid expenses that come with unexpected vehicle repairs now and then.

What Causes a Rise in Fleet Cost?

Reducing petrol through fleet optimisation

The expenses that arise from managing a fleet come from many sources including but not limited to: fuel and regular maintenance; traffic, construction and road closures; taxes and Clean Air Zone fees; accidents and damage; vehicle tracking equipment; driver training; safety policies, and much more.

These expected, and sometimes unexpected, costs add up quickly. Luckily there are fleet solutions available. A fleet management tool can provide some practical ways to ensure you reduce the cost of the fleet.

  • Timely planning for each vehicle’s route prevents multiple vehicles unknowingly assigned to similar routes creating unnecessary trips.
  • Monitoring the driving habits of drivers is an effective fleet solution for reducing reckless behaviour like breaking speed limit laws. Poor driving behaviour can lead to huge losses for a company. From wasting gas while speeding, to breaking laws and causing accidents.

4 Things to Consider When Looking for the Right Fleet Solutions for Your Business

Telematics devices should be simple, cost-effective, and work seamlessly in the background. Not all fleet telematics devices are created equal, and with such a wide range of providers on the market, how do you know which one to choose?

Vimcar has become the leading fleet solutions company in the UK and Europe since 2014. Fleet Geo has the potential to cut your fleet costs by up to 15%, increase productivity by up to 30%, and, save up to 60% of fleet-related time.

So what makes our Fleet Geo service award-winning? And how can our fleet solutions benefit your business? Here’s what to consider when looking at fleet optimisation solutions.

1. Ease of Installation

Our hardware is incredibly easy to install – in fact, it can be self-installed in minutes resulting in no downtime. We offer two hardware options: The Vimcar Dongle, or Vimcar Box.

Vimcar's fleet solution

The OBD2 dongle takes seconds to install. Simply plug it into your vehicle’s OBD interface that is usually found in the vehicle’s footwell. It is that simple!

If your vehicle does not have an OBD port or you require installation that is out of view, then the Vimcar Box installs directly onto your vehicle’s battery.

Once the hardware is installed, the Fleet Geo software can be downloaded and used wherever you – or your vehicles – are.

2. Price

Price is going to be a major factor when looking at fleet solutions. Vimcar offer a number of flexible contract plans starting from just ÂŁ7.90 per month. On top of that, there is no installation fee, free hardware, and zero hidden costs, making Fleet Geo incredibly cost-effective.

We also offer a 30-day money-back guarantee and free replacement of lost or damaged hardware.

Vimcar's fleet solution pricing

3. Accurate Data

Of course, one of the most important considerations will be the data you receive from your fleet management devices.

Unlike competitors, we use customer feedback to ensure our fleet solutions best suit the needs of modern businesses. We offer the most accurate real-time GPS tracking available on the market today. This is refreshed every 20 seconds, giving you live tracking of every vehicle in your fleet.

4. Great Customer Service

Vimcar's customer service that comes with their fleet solution

Our Customer Success Team is on hand to help optimise your fleet. In-depth tutorials with individual onboarding gives you a full tour of the software over the phone. We provide free support on every business day of the week with no admin or support fees. Every Vimcar customer receives their own dedicated Customer Success Agent who can be contacted by phone or email.

Fleet Geo is a fleet management solution designed around the needs of our customers. Our solutions can be further extended to include digital timesheets, fleet management optimisation, driver speed analysis and much more.

Fleet Solutions For Large And Small Fleets

A fleet of cars using fleet solutions

Whether you have a small or large fleet, fleet optimisation tactics can be beneficial to the long term success of your company. The problems that arise with both fleet sizes are more or less equal, and subsequently so are fleet solutions. 

That being said, the larger the fleet the more detrimental the effect or costly a mistake or lack of proper fleet optimisation can be. The more vehicles you have the more you will have to pay, and yes this does include investing in fleet tracking. However, some fleet management product providers offer bundle packages and discounts for large fleets or even trial periods for SMEs who aren’t in a position to commit to a long term contract right away. Be sure to talk with the sales representative about your specific fleet needs.

Regardless of vehicle fleet size, all companies can benefit from fleet optimisation. Here are just a few of the ways fleet management can help your company regardless of size: 

  • Business Mileage revenue for grey fleets is one government set regulation that requires all businesses to report and pay taxes to HMRC if they make payments to their employees above a certain amount. Mileage Allowance Payments (MAPs) cut across all fleets, whether you have one driver using a personal vehicle or 25, all are susceptible to HMRC taxes.
  • Shortage of labor for both large and small businesses has been a struggle. Reports have shown that there has been an increasing decline of HGV drivers in the UK. 
  • Fleet tracking expenses depends on which fleet solutions you want, the provider you go with and the number of trackers needed. However, whatever the cost or your budget, fleet management services should be strongly considered when it comes to your company’s fleet budget. 

What Problems are Solved with a GPS tracker?

GPS trackers impact a great deal when it comes to the growth and production rate of many businesses. For example, this fleet solution serves as a way to insure your company vehicles against day-to-day concerns. Here are some of the fleet solutions provided from the installation of a GPS tracker:

GPS fleet solution
  • Route and fleet optimisation
  • Regular maintenance alerts
  • Driver tracking
  • Improved customer satisfaction and delivery times
  • Theft protection
  • Reduced vehicle misuse
  • Tax security

Read more: Driving At Work – How To Create A Safe Driving Policy

Company Benefits From Fleet Optimisation

If you adopt an effective fleet solution for your business, it is beneficial to both the company and the employees. Not to mention, a well running fleet can improve customer satisfaction and driver morale. Depending on the current situation in your company, fleet optimisation technology can benefit your business in these ways:  

  • Reduced cost of labor — tracker devices are electronic and stay updated and collect data all digitally. Businesses don’t need to employ more administrative assistants to monitor their fleet. For instance, some fleet management softwares allow a driver to digitally book a vehicle when they arrive for their shift, requiring no middleman.
  • Increased production — when a driver has a clear, efficient route it is safe to say that he will accomplish all necessary tasks, and even may be able to take on more.
  • Enhanced safety — when you can easily locate which drivers are on the road and which are back in the warehouse with an easy-to-read map you can more effectively monitor how many workers are coming in close contact with each other or which vehicles may need to be wiped down and cleaned.
  • Reduced vehicle misuse — Fleet trackers with Geofencing technology notifies you when the car is operating unexpectedly; for example, operating outside the official business hours. With instant alerts like these theft and misuse are reduced, as well as the vehicle’s probability of damage.

Read more: Company Car Policy to Minimise Vehicle Misuse

Solutions that Fleet Tracking Provide

Cost cutting. The fleet solutions offered by a GPS vehicle tracking system is of significant value to your business and can help cut costs across multiple pain points. Making your business more productive. The time your company accords has monetary value and time wasted is money lost. With a fleet management system you can plan efficient routes and ensure quick flow of vehicles between jobs or deliveries. 

Theft protection. Fleet tracking provides peace of mind over your vehicles and machinery. With real-time locations of all your tracked motor vehicles available in the palm of your hand, you won’t need to worry about theft attempts or vehicle misuse. Fleet managers will be immediately notified if a motor vehicle parked at a job site overnight is moved outside of a pre-set geographical area. Stop vehicle theft and misuse before it costs you severely.

Route optimisation. Traffic, road closures, Clean Air Zones, can all be detrimental to business operations. Fleet tracking gives you access to your route history, helping you to cut out overlaps and time-wasting stops. You can craft a route plan that is faster and time-saving.

Less administration. The stress of paperwork or manually entering vehicle data each day is reduced with digital vehicle tracking. Driver hours and vehicle mileage is automatically collected with the GPS tracker, and already collected data can be easily exported and shared across departments.

Thumbs up for good fleet optimisation

Gone are the days of suffering unnecessary financial losses due to poor fleet optimisation. Fleet solutions are ensured to your business when you invest in a fleet management product. 

With this information, you can now take corrective measures in deciding which fleet solutions  your business need to accelerate production. Fleet management is vital for the success of your vehicle fleet and business.

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