Unexpected vehicle breakdowns, costly trips to the shop and hefty fines for expired vehicle documentation — these are all common fleet management issues that can be solved with improved company policies and better fleet tracking software. Businesses that are still using paper logs to track their fleet are at a disadvantage. If your business relies on a fleet of vehicles to operate, it’s time to rethink the way you manage your fleet.
In this article, we’ll cover the basics of fleet servicing management, including what it is and what tools are available to make everyday management tasks easier.
What Is Fleet Servicing Management?
Fleet servicing management (sometimes called fleet maintenance management) is a broad term that describes the work required to keep fleet vehicles safe and operational at all times. Common fleet servicing management tasks include tracking vehicles and drivers, scheduling routine maintenance checks, logging vehicles’ mileage and so one.
A good fleet management plan is necessary to keep a fleet up and running. Without a solid fleet servicing management plan, your business can suffer.
Common issues plaguing businesses that lack a fleet management plan include:
- Unexpected vehicle breakdowns
- Forgotten routine maintenance checks
- Hefty fines for expired vehicle documents
- Unorganised mileage logs
- Short vehicle life cycles and frequent replacements
In short, businesses that don’t have an established fleet servicing management plan in place often waste more time, money and energy on fleet vehicle management as a whole.
Fleet Servicing Manager: Download a Memo About Driving Safety
Tools for Improving Fleet Servicing Management
Fleet owners looking to streamline their fleet servicing management tasks, reduce the time spent on managing their fleet and save money in the long-run should invest in fleet management software.
Fleet Admin for Better Fleet Maintenance Management
Fleet Admin is a fleet administration software that organises your fleet’s data in one place. You can create customisable dashboards to organise your data as you see fit, plus you get unlimited access to it with free exports to CSV files.
Using Fleet Admin, you can store each vehicle’s maintenance records and costs digitally. Even better, you can set reminders alongside vehicle documentation so you never miss a deadline or leave a record expired.
Fleet Admin can also be used to keep digital mileage records in one place, and the software even creates automated mileage estimates so you can better plan for the future. Automated estimates like this make it easier than ever to schedule routine maintenance checks and keep your vehicles on the road at all times.
Driver Style Analysis for Better Fleet Maintenance Management
Vimcar’s Driving Style Analysis (DSA) software tracks your drivers’ safety and driving efficiency through a mobile app they all must install. It can be used as a preventative measure to protect against poor driving behaviour that could lead to unplanned fleet maintenance needs in the future.
Using the DSA software, you can identify inefficient or unsafe driving behaviours more easily. The software scores drivers on factors like speeding, acceleration, idling and phone usage. With this information, you can pinpoint outliers and correct poor driving behaviours.
Improving driver safety and reducing poor driving behaviour means fewer trips to the shop, saving you time and money in the long-run.
Ready to Save Time and Money on Managing Your Fleet?
Fleet servicing management is time consuming and requires good company policies to work. Without an established fleet management plan, businesses run the risk of overlooking vehicle document renewal deadlines, misplacing mileage logs and more.
Utilising Vimcar‘s fleet management software like Fleet Admin and Driving Style Analysis makes managing a fleet so much simpler. Both softwares can be used together to track and correct poor driving behaviour, store vehicle maintenance documents and set automatic reminders of upcoming deadlines.
To learn more about Fleet Admin and Driving Style Analysis and how they streamline fleet servicing management tasks, get in touch with our customer service team today.