All your fleet data, where
and how you want it.

No more spreadsheets: organise all of your data in one,
customisable platform - reminding you of key tasks and any
cost discrepancies.

Get started now Get free brochure

More than 100,000 vehicles already benefit from Vimcar's services. You could too.

How can Vimcar Fleet Admin 

help your business?

Optimise running costs, daily tasks
and fleet reminders.


Optimise running costs, daily tasks
and fleet reminders.

Cost visibility & outlier analysis


Task reminders

Automated workflows

Mileage updates

Cost exports

Install a system that is
simple to implement and easy to use.


Vimcar is designed to be used by anyone, no matter how tech-savvy they may be.


Organise your data the way you want with custom fields and tailored views.

Quick software

All you have to do is follow a few simple steps: verify a link, log in and set up.

Free product

Our team can guide you through our product so you know exactly what to do.

What's next?
Find out if Vimcar would be a good fit.

Product brochure

A PDF on what our fleet management system can do.

Product Tour

A quick tour of our fleet management system and how it works.

Schedule a call

Discuss what you are looking for with our team.

Price Overview

Browse our flexible price plans, with no hidden costs.

Looking for references?
Here’s what our customers have to say:

  • solution_contentbox_secure_talk-to-doc

    "Vimcar was the exact solution we were looking for - and was really easy to install!"

    Doniert Macfarlane
    Owner & Director
    Talk to a Doctor

  • picture efficient-01 c d solution-uk

    "Vimcar what it says: it’s an easy-to-use tool. Simple to install and there are no ongoing costs."

    Mike Meyer
    Managing Director

  • Union Plumbing Pic 4

    "It is easy and simple to do. If you aren‘t tech savvy — don’t worry! This should help the older companies to enter the 21st century."

    Hanna Wise
    Company Administrator
    Union Plumbing

We are always just a phone call away.

ronald clancy 01

Vimcar's Expert
Fleet Team

We would be happy to answer any questions and discuss your needs in detail.

Ronald Clancy

Country Manager UK

Phone: +44 20 39 66 45 66

Specifically tailored
fleet management system.

Get going instantly.

Fleet Admin by Vimcar is a specialised feature that can be acquired as part of or separately from Fleet Geo.

There is no need for an accountant to set it up.

As Fleet Admin is a technological solution, you no longer need to rely on loose pieces of paper and excel sheets to record your vehicle information. Instead, you can instantly acquire Fleet Admin and let the modern fleet management system automate your administrative needs.


Easy to use fleet management system.

Our Fleet Admin fleet management system is designed to be as easy to use as possible with its user-focused design. To start using Fleet Admin, simply identify an administrative task to be done. This can be:

  • Fleet expenditure analysis
  • MOT check reminders
  • Preventative maintenance processes

Fleet Admin’s fleet management system comes equipped with features and tools to make your administrative needs less of a headache. Fleet Admin:

  • Automatically digitalises much of your vehicle analysis,
  • Reminds you of important deadlines
  • Processes your fleet drivers’ licenses

And all of this in one centralised and easy to access database.

A technological solution for your paperwork.

Constant manual administrative checks and recordings take up valuable time which could be put to better use. A good fleet management system, such as Fleet Admin, replaces unnecessary paperwork with data automatisation and visual fleet analysis.

Since many fleet needs are becoming digitalised, it’s time that fleet administrative needs should follow suit. Excel sheets don’t do your fleet analysis justice. Modernise your processes by acquiring a strong fleet management system to support your growing business.


Fleet management system:
How does Fleet Admin improve your business’ bottom line?

What is Fleet Admin?

When it comes to acquiring the best fleet management system for your administrative needs, look no further than Vimcar’s Fleet Admin. Fleet Admin is specifically designed to take care of your fleet’s administrative processes. This includes:

  • Recording preventative maintenance checks
  • Setting up important reminders, such as MOT checks
  • Processing your drivers’ driving licenses
  • Automating workflows
  • Creating and viewing visual expenditure charts

With Fleet Admin’s fleet management system, you have a centralised and simple to use place to organise all of your fleet and driver data. Fleet Admin is the solution to countless excel sheets, loose pieces of paper and manual note-taking. It counts as the fleet management system to keep all of your fleet operations, vehicle and driver data in one place, keeping your business as organised as possible.

As a fleet management system, Fleet Admin is a feature that can be acquired as part of or separately from Vimcar’s Fleet Geo. This means that you don’t have to worry about any installation fees or technical know-how to get going.

Instead, simply acquire Fleet Admin by contacting our outstanding customer service team and tailor your Fleet Admin fleet management system package to your business. Once downloaded and installed, its simple user interface will show you the hassle-free road ahead.

How does Fleet Admin manage your costs?

One of Fleet Admin’s fleet management system’s key features is that it keeps track of all your fleet costs - all in one place. It stores and visualises your fleet expenditures in a user-intuitive way. This means that you have a clear and transparent overview into what exactly you’re spending your money on, and exactly how much.

It is this factor itself, transparency, that really keeps you on top of your costs. When running a fleet, expenditures can come in high amounts and quickly. Notable costs usually take up the form of:

  • Vehicle costs or leases
  • Fuel costs
  • Preventative maintenance checks
  • Speeding fines
  • Vehicle insurance

To manage these, you need a strong and reliable fleet management system to let you precisely analyse where you can save money - and this is where Fleet Admin comes in.

Fleet Admin also comes with equipped with specialised automation tools to manage your costs. These include:

  • Automated workflows to automatically calculate costs
  • Mileage updates to plan for future costs
  • Cost exports to organise invoices for external companies, such as garages
  • Outlier analysis to identify and plan for potential cost outliers

How does Fleet Admin keep you on top of your work?

Fundamentally, Fleet Admin’s fleet management system lets you never miss an important fleet task or deadline again. It does so by acting as a centralised information hub, where you can manually set reminders and notifications for upcoming tasks and checks.

Staying on top of your administrative tasks as a fleet operator used to be a challenge, but it doesn’t have to be. A good fleet management system, such as Vimcar’s Fleet Admin, keeps all of your important deadlines and reminders in one place. Through this, you can be sure to never miss another MOT check again.

Fleet Admin also puts you in control of how you want to work. Create and personalise your own dashboards, depending on your workload. Through this, you can be reminded of important tasks and deadlines on a regular basis, putting them at the forefront of your mind.

Moreover, the Fleet Admin fleet management system sends you reminders about important tasks and deadlines. Set your own reminders, notifications and create a sense of cohesion within your team to get tasks done.

How does Fleet Admin make you more efficient?

A good fleet management system, such as Fleet Admin, does wonders for your business efficiency. It does so by taking care of your fleet administration needs, including costs, reminders, creating tasks, and data visualisation.

It also uses intuitive features that are specially designed to make your life easier. Fleet Admin’s fleet management system acts as an all-rounder to many aspects of your fleet needs. These include:

  • Vehicle costs
  • Task reminders
  • Mileage updates
  • External cost exports
  • Outlier analysis
  • Fleet data visibility

These features and processes all add up to give your business a greater, more efficient edge. Gone are the days of manually creating excel sheets and jotting down notes on loose pieces of paper. For when it comes to efficiency, it pays to keep all of your data in a digitalised and specially designed space.