Fleet Management Task Explained – Fleet Reporting

Fleet Management can be a daunting task – but it doesn’t have to be. Find out how fleet reporting takes the hassle out of your everyday tasks.
Fleet Reporting - what's it all about?

Managing a fleet is a big responsibility. Fleet managers must control costs while overseeing safety, balancing customer needs, and managing administrative tasks. With a busy fleet, it’s easy to lose sight of how your procedures are actually functioning. 

Fleet reporting is the most effective way for fleet managers to oversee all aspects of their fleet and stick to the budget. This article will provide an overview of how fleet reporting fits into a fleet manager’s role, and the best way to report.

Complement Your Fleet Reporting And Track Your Spending With a Free TCO Calculator


What is Fleet Reporting?

Fleet reporting compiles your fleet data.
  • Fleet reporting is compiling and analysing data regarding the daily operations of a company fleet. 

The numbers don’t lie, and having all of your fleet information compiled clearly is the most powerful way to identify problems. Compiling your fleet data in a meaningful way is an essential fleet management task that allows you to see if your fleet strategy is working for you.

→ Fleet Reporting Allows You To Make Informed Decisions With Actionable Data

What is Reported?

The data being reported will vary depending on the needs of your particular fleet. Too much data is overwhelming, so identifying which data is useful for you is key.

Your fleet report may include:

  • Vehicle descriptions
  • Drivers per vehicle
  • Number of journeys
  • Travel time and distance
  • Idling time
  • Driver’s licence checks
  • MOT reminders
  • Insurance renewals
  • Driving speeds
  • Number and length of stops
  • Fuel usage
  • Operating conditions
  • Driving incidents
  • Vehicle maintenance
  • Budget & spending

How to Get Started with Fleet Reporting

Typically, fleet reports are compiled in an Excel sheet. Spreadsheets are great tools, however they are very time-consuming if compiled manually. 

Do Yourself a Favour: Digitise!

→ Fleet Management Software Automatically Compiles Your Data For You

Fleet telematics tools like Vimcar’s Fleet Admin systematically collect your data into a useful spreadsheet. Simply pick and choose the data you want to see, and create a report in seconds. Fleet Admin, launching in the UK soon, will revolutionise your fleet management!

  • Fleet Admin takes all the hassle out of fleet reporting and administration. 
Fleet reporting also reminds you of your scheduled MOTs.

At a glance, see your MOT reminders, vehicle maintenance, driving licence checks, and much more. Plus, you can analyse your fleet’s functionality with data on driving time, idling, speed, and number of stops.

To easily track your petrol usage, integrate fuel cards with Fleet Admin. With petrol being the second highest fleet cost, being able to identify outliers in fuel costs is a game-changer.

→ Vimcar’s Telematics Tools Reduce Fleet Costs By 15%

Automated Fleet Reporting For Better Business Outcomes

With such high overhead costs, running a fleet efficiently is too important to leave it up to guesswork. Incorporating a regular fleet reporting routine into your administrative duties is critical to controlling costs and maintaining a healthy fleet.

Vimcar’s fleet management tools mean that your fleet reporting is automated, so you don’t have to labour over complicated spreadsheets. Plus, you’ll be able to prevent theft, optimise your routes, and provide better customer service! To learn more about how Vimcar will offer you business solutions, contact our customer service team today.


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